Administrative Assistant and Receptionist
at Optimum HR Private Limited
- Full Time
- 4 weeks ago
- 3,500 - 4,000 USD Monthly
- 1 (vacancy)
Job Role Insights
-
Date Posted:
Posted 4 weeks ago -
Hiring location
Singapore -
Offered Salary
3,500 - 4,000 USD / Monthly -
Min. Qualification
Bachelor’s Degree -
Experience
3 Years Min -
Job Type
Full Time -
Job Role
Administrator
What you'll be doing?
- – Office Administration: Manage day-to-day administrative tasks, including filing documents, data entry, and preparing purchase orders for office-related services and items.
- – Financial Support: Assist with payment requests for office-related invoices and maintain the Office Expenditure Tracker.
- – Inventory Management: Keep track of equipment inventories and evaluate new equipment purchases as needed.
- – Facility Maintenance: Oversee contractors' work, such as security and cleaning services, and ensure the upkeep of office facilities.
- – Reception Duties: Welcome visitors, manage incoming calls, and handle mail and courier deliveries with a professional demeanor.
- – Meeting Coordination: Assist with meeting room bookings and arrangements, ensuring smooth operations for all gatherings.
- – Travel Coordination: Liaise with travel and hotel providers to support team members' business trips.
- – Team Support: Provide backup for team members and the Admin Manager, demonstrating flexibility and adaptability.
Who are they looking for?
- – Educational Background: Candidates with a Higher Secondary, Pre-U/A level, College, or Professional certificate or equivalent.
- – Experience: At least 3 years of working experience in a similar administrative or clerical support role.
- – Tech-Savvy: Proficiency in computer applications, including Excel, Word, and PowerPoint.
- – Problem-Solving Aptitude: Ability to anticipate needs, analyze situations, and find effective solutions.
- – Adaptability: Capable of maintaining confidentiality in various situations.
