Admin Assistant / Executive
at Cornerstone Staffing Pte Ltd
- Full Time
- 4 weeks ago
- 3,000 - 4,000 USD Monthly
- 1 (vacancy)
Job Role Insights
-
Date Posted:
Posted 4 weeks ago -
Hiring location
Singapore -
Offered Salary
3,000 - 4,000 USD / Monthly -
Min. Qualification
Bachelor’s Degree -
Experience
2 Years Min -
Job Type
Full Time -
Job Role
Administrator
Job Responsibilities
- – Assist in admin duties such as maintaining documents and filing systems
- – Liaise with HQ relating to roster, leave applications and headcount reports
- – Coordinate with HR on work permit passes of application/ renewal/ cancellation
- – Coordinate with HR on all trainings & courses for all site staffs
- – Coordinate with Client for Security Clearance, carpark application, passes (if necessary)
- – Monitor staffs’ attendance/ OT submissions/ roster change in the system
- – Process related communication including phonecalls/ watsapp/ emails and all correspondence
- – Order office supplies, stationeries & consumable items
- – Ensure recording system in place to track accounts and operations history, records etc
- – Assist in updating and generating reports according to operational requirements
- – Provide secretarial support to the manager and general administrative support to the site office
- – Provide support in meetings, events and ad-hoc assignments/tasks as such preparatory work for presentations
- – Communicate circulars and notices from HQ to site staffs
- – Collate weekly reports for the weekly system availability & BFR meeting with the clients
- – Perform exit procedure & clearance of employment & returning of staff pass & airport staff
- – Cover duty in the absence of other office staff
- – Undertakes any other duties as assigned from time to time
- – Assist Manager to track Variation Order Tracking Sheet by reminding respective system lead to update the tracking sheet from creation of VO to billing to customer for payment
- – Inventory Responsibilities
- – Assist System Lead (Building & Project) to conduct inventory check on a quarterly basic
- – Assist Store OIC to duly submit and file monthly store documentation.
Job Requirements:
- – At least 2-3 years of relevant working experience
- – Knowledge on Procurement and inventory is an added advantage
- – Proficient in Microsoft Office application (Words, Powerpoint, Excel)
- – Detail, organized individual
- – Able to communicate well with colleagues and external parties
- – Proficient in both written and spoken English
- – Able to work weekend when necessary (to support Events)
