HR Admin Assistant cum Receptionist
at Prowess Talent Management
- Full Time
- 1 month ago
- 3,000 - 3,400 USD Monthly
- 1 (vacancy)
Job Role Insights
-
Date Posted:
Posted 1 month ago -
Hiring location
Singapore -
Offered Salary
3,000 - 3,400 USD / Monthly -
Min. Qualification
Bachelor’s Degree -
Experience
5 Years Min -
Job Type
Full Time -
Job Role
Administrator
Overview:
This position reports to the HR & Administration Manager.
- To administer all HR & Admin matters for the Terminal.
- To maintain all necessary documents.
- Workplace at Jurong Island.
Job Responsibilities:
Recruitment & Selections:
- Place advertisement and arrange interviews for shortlisted candidates with Line Managers;
- Coordinate all pre-employment to employment activities necessary;
Payroll Administration:
- Preparation of monthly employee payroll. Ensures salaries are calculated correctly with any statutory or other deductions correctly applied. Timely submission to banks and statutory boards accordingly upon approval;
- Prepare monthly payroll report and reconciliation report to Finance;
- Take charge of the TMS, leave administration, leave accrual, sick leave etc. in HRMS.
Training & Development:
- Prepare Annual Training Plan according to Learning Plan & Training Matrix;
- Liaise with Line Managers, HSE, TQC & training providers on employees’ external and internal trainings;
- Apply for training grants with the relevant authorities or institutions;
- Sourcing for relevant training providers whenever necessary;
- Preparation of training materials or presentation whenever necessary;
Documentation & Record Keeping:
- Maintain all personnel file ensuring strict confidentiality of information;
- Maintain all personnel medical records and claims, ensuring that routine medicals are arranged and completed on time;
- Maintain all personnel training records and coordination of training with service providers & HSE;
- Maintaining, and ensuring timely update of all company records and licences;
Others:
- Arrange & liaise with appointed clinic and Line Managers on periodical OH checks;
- Carry out required administration functions within the office;
- Perform any other roles and responsibilities as assigned;
- Complies with HSESQ Management System, in-house rules and regulations;
- Report any unsafe acts and conditions, near-miss and incident immediately;
- Support HSESQ programs by participating in relevant committee’s membership and emergency response team assigned, campaigns, activities and events and training provided.
