Administrator
at The Rainmakers Recuit Pte Ltd
- Full Time
- 1 month ago
- 2,800 - 3,300 USD Monthly
- 3 (vacancy)
Job Role Insights
-
Date Posted:
Posted 1 month ago -
Hiring location
Singapore -
Offered Salary
2,800 - 3,300 USD / Monthly -
Min. Qualification
Diploma -
Experience
Fresher -
Job Type
Full Time -
Job Role
Administrator
Job Responsibilities
• Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Write or draft correspondence, reports, documents and/or other written materials.
• Maintains customer confidence and protects operations by keeping information confidential.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
• Liaise with other departments to maintain and promote efficiency in day-to-day operations.
• Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
• Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
• Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
• Establish and maintain effective communication, coordination and rapport with Team Members and Management.
• Maintain confidentiality of sensitive materials and project the Company’s professional reputation
• Perform any other tasks and projects as assigned.
