Administrator
at Ace Recruiters Pte Ltd
- Full Time
- 1 month ago
- 2,800 - 3,200 USD Monthly
- 2 (vacancy)
Job Role Insights
-
Date Posted:
Posted 1 month ago -
Hiring location
Singapore -
Offered Salary
2,800 - 3,200 USD / Monthly -
Min. Qualification
Diploma -
Experience
1 Year Min -
Job Type
Full Time -
Job Role
Administrator
Job Responsibilities
- -Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- -Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- -Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- -Write or draft correspondence, reports, documents and/or other written materials.
- -Maintains customer confidence and protects operations by keeping information confidential.
- -Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
- -Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
- -Liaise with other departments to maintain and promote efficiency in day-to-day operations.
- -Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
- -Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
- -Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
- -Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
- -Establish and maintain effective communication, coordination and rapport with Team Members and Management.
- -Maintain confidentiality of sensitive materials and project the Company’s professional reputation
- -Perform any other tasks and projects as assigned.
Job Requirements
Education & Certification
- -Diploma in Business Administration, Economics or equivalent
Experience
- -Minimum of five years solid experience in similar capacity
Other Prerequisite
- -Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
- -Possess excellent interpersonal, communication and organizational skills.
- -Fluent in English and Mandarin in spoken and written
- -Able to work independently, meticulous and detail-oriented.
- -Responsible, accountable and discreet with sensitive / confidential information.
- -Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
- -Be able to work under pressure in a fast moving environment.
- -Possess well groomed, professional appearance at all times.
