Senior / Admin Officer (Pharmacy Dept)

at Cornerstone Staffing Pte Ltd

Responsibilities

– Provide the main administrative support for assigned Pharmacy Admin department.

– Manages schedule for HOD

– Co-ordinate meetings and team building events book venues, collate agenda and arrange for catering requirements when necessary.

– Facilitate on-boarding of new staff; raising system and tap card accesses, coordinate on-board process, follow up issues with HR (if any)

– Collate and update relevant data/workload required by the department for purposes of cost management and improvement.

– Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.

– Handles claims for the department (for subvention or external grants etc)

– Reconcile dropped charge reports for assigned jobs, if any.

– Assist in audit reviews (internal/external) by providing requested documents to relevant auditors

– Handles procurement-related documentations (i.e. Purchase Requests, Sourcing Requests, Approval To Procure papers etc.)

– Record and produce meeting minutes.

– Collect and despatch documents from/to areas within hospital premises.

– Requisite, control and maintain good utilisation of office supplies in the department.

– Manage gift packs for storage and distribution.

– Perform any other duties assigned by supervisor.

Requirements

– Diploma in Healthcare-related/management courses (preferred)

– Minimum 2 years of experience in administrative duties.

– A good understanding of accounting and figures.

– Proficient in Word, Excel and Power Point and SAP system

– Training will be provided